Kwang Hua Interact Club

• To recognize and develop constructive leadership and personal integrity
• To encourage an d practice thoughtfulness and helpfulness to others
• To create and awareness of the importance of home and family
• To build respect for the rights of others based on recognition of the worth of each individual
• To emphasis acceptance of individual responsibility as the basis of personal success, community improvement, and group achievement
• To recognize the dignity and value all useful occupations as opportunities to serve society
• To provide opportunities for gaining increased knowledge and understanding of community, national and world affairs
• To open avenues of personal and group action leading to the advancement of international understanding and goodwill toward all the peoples

May love and understanding
Prevail in one and all
May brothers come to brothers
To answer duty’s call

We’re faithful Interactors
Prepared to play our parts
To serve and love the needy
With an understanding heart

When nations join with nations
To build a brave new world
Thus then the hearts of children
Shall sing the song of mirth

Let not your feet be lagging
But come and join our throng
Let’s fill this world together
With friendship’s happy song

Duties of Board of Directors in Interact Club

President

• The president shall pre side at all regular and special meetings of the club and the board of directors.
• He/She shall with the approval of the board, appoint all standing and special committees and in the event of a vacancy in the board, shall with approval of the board fill such vacancy by appointment until the next regular election of the club.
• He/She shall be an ex-officio member of the committees.
• He/She is the key person in the success of the club. On you will fail many responsibilities.
• He/She should be attending the ILTS and participate actively.
• Encourage the other members of your board to adopt the same attitude.
• At all the times, fix the date of next meeting in advance, when the meetings have to be canceled or postponed, ensure that Rotarian advisers and teacher advisors are informed as soon as possible.
• He/She should attend monthly interact Co- coordinating Council meeting (ICC).
• This meeting is very important where information might affecting your club, school or projects will be communicated between your club on one hand, the new generation committee and the rotary club on the other hand.
• There should normally be 3 representative persons from each interact club namely, president, vice president and the secretary.
• He/She has to organize the preparation of the annual report and then submit it to the service to new generation director.
• You may assign a member of your club of board to take charge but it is your responsibility to see to its submission.
• Failure to meet the deadline specified will result your club being excluded from the BEST Interact Club competition and the other awards.
• As being a president, you will have many responsibilities and will be called on to attend many meetings and matters of the club.
• It is possible to relieve yourself of some of them by getting the help of your help of Vice president.
• You could delegate certain parts of your duties to him. Bear in mind that the responsibilities still remain wit you and in no way can you avoid being responsible for them.

Vice president

• Stand for the president in anytime he/she needs you, you will have to understand fully the club’s going on and the interact constitution.
• Apart from that, your role is to support the president and to help out where any member of the board requires assistance or when assigned by president.

Secretary

• He/ she shall maintain all clubs’ records.
• He/she shall keep minutes of all meetings.
• Copies of the minutes must be sent to the teacher advisors, Rotarian advisers and the rotary club interact chairman to reach them preferably.
• All letters must be signed by teacher advisor at first, correspondence should go through school principal where it concerns your Rotarian, ensure copies for them too.
• She duties to record minutes of ALL board, general and club meetings, note down what teacher advisors and Rotarian advisors say.
• He/ She should assists in the preparation of the annual report with president for submission to the service to the new generation director.

Treasurer

• The treasurer shall have custody of all club funds, maintaining all the necessary records and depositing all such funds in a bank approved by the board of directors.
• He/She shall make all disbursements under procedures determined by the board of directors. 
• He/she shall report the club’s financial status at each meeting of the club and shall hold all records available for inspection by any club member.
• Towards the end of the year, he/she has to prepare the annual statement of accounts and balance sheet for the year, submit the accounts for an audit by the teacher and Rotarian and club auditor too.
• There must then be presented at the annual general meeting for adoption by members of the club.
• Briefly the incoming treasurer on all the financial position of the club.
• However, he/she needs to open a bank or savings account for the separated accounts, community fund and club fund.

Club Service

• This committee shall be responsible for the attendance, membership, programmes, fellowship, public relations and other matters as may deemed appropriate.
• 60% of attendance rule recording of the members, develop the membership and some effective ways on enroll new members to your club.
• Room cleanness is important too, he/she should keep the room clean at anytime.
• A varied programme should be planned out for club meetings to make it more interesting for members to help improve of attendance. 

Community Service

• This committee shall have the responsibility for devising at least one major service project annually, other than international, which shall involve all or most of the membership.
• The possibilities of projects for this avenue of service are endless.
• It is also important to note that the community referred to includes your school.
• It is always encouraged that priority be given to organize a service project within the school.
• Hence, plan projects that benefit the community within the school.
• Project must be carried out by 30th April by following year.

International Understanding

• This committee shall be charged with primary responsibility for devising ways and means of engendering international understanding among the members, in the school and community, and in all other areas.
• It shall have the duty of initiating and planning one major activity in its field each year which involve all or most of the club membership.
• He/she must carry out one international understanding project.
• It is therefore of vital importance that interactors as future leaders of the world appreciate the importance of promoting international understanding and the world peace.
• February is world understanding month, attempt an I.U project.
• Hold an IU day to promote culture, food, learn the economic development.
• He/she also can hold some exhibition on some special days.

Funding

• Under the constitutions are both an activities committee and a fund raising committee.
• Thus work closely with both international understanding and community service department as well as developing its own project.
• Funding projects are projects with specific aims of raising fund for a particular project or activity which maybe be community or international understanding.

Bulletin

• School’s board decoration on special festival should be participating to win awards for reputation of the interact club.
• He/she must post the notes or information about interact onto the board, board list and name of teacher advisors are needed to post up too. 

What is INTERACT CLUB meant to?

A. Club organization

• All the interact clubs in Malaysia at the moment are school based as part of the school’s extra CURRICULAR ACTIVITIES.
• As such, it is subjected to all the rules and regulations stipulated by the schools.
• The principal has complete authority in all matters involving school policies, regulations governing school organizations, use of school property, meeting and activities.
• He/She shall appoint the teacher advisor/s to the interact club.

B. Club Constitution

• The interact club shall adopt the standard interact club constitution.
• The club shall be governed by the board of directors who will run it an accordance with the standard interact club constitution.

C. Semi Annual Report

• The Rotarian advisor must see to it that semi-annual report for the periods from 1st January to 30th June and from 1st July to 31st December are duly submitted to the sponsoring rotary club’s new generations’ director who will in turn submit them to the rotary international (RI) secretariat.
• These reports will keep the RI secretariat informant of interact club activities and status.

D. Interact Leadership Training Seminar (ILTS)

• Many rotary club do organize an interact leadership training seminar every year.
• This is usually done at the beginning of the interact year but not later than the 30th of June.
• This ILTS is compulsory for all the board of directors, others interactors and teacher advisor are encouraged to attend.

E. Records

• As the interact movement is an integral part of the school’s extra curricular activities, the secretary is therefore, required to keep proper attendance records under the teacher advisor’s charge.

F. Projects

• Every interact club shall undertake among its activities at least 2 projects annually. There are:-

1. A service project to serve school or community
2. An international understanding project to promote international understanding

G. Interact year

• 1st July to 30th June of the following year

H. Meetings

• There shall be at least 2 general meetings and one board meeting in a month during the school terms at a fixed time and place suited to the members.
• For the convenience of the Rotarian adviser, it is advisable to hold one of the general meeting before or after the board meeting.

I. method of election of office bearers

• It can be done in 2 ways, election from the floor, nomination committee.
• Office bearers can be called as board of directors, they should be elected as early as possible, not later than 1st May of each year.
• The minimum numbers of board members shall be 8.

J. committees

• Members shall not be encouraged to join more than 2 committees.
• This is not apply to ad hoc committees, the club shall have service, international understanding, finance and funding.

K. Club Activities/Projects

• All the members actively participate in activities.
• Each club carry out 3 to 4 major projects each year, including club installation.

L. Inter-school Activities

• Each interact club is advised to organize of 2 inter school activities per interact year where interactors from other interact clubs can be invited to participate.

1. The club’s installation day
2. The International Understanding project

M. Finance/Funding

• There should be 2 accounts

1. Service / Community account, use for financing service projects/activities
2. Administration /Club account, use for financing club projects/ activities

N. Qualifications of being an Interactor

• All students who possess good character and satisfactory academic performance are eligible to apply as member.
• Potential members shall be interviewed by the President, Secretary and teacher advisors before acceptance by the club.
• Members must be only recruited from students studying in form 2 to upper 6 in the school where the club is attached and between the ages of 14 to 18 only. (Exceptional in Kwang Hua, Form 1 also included)
• However, membership of about 50 is recommended so that all can sit comfortably in a classroom, they shall not be restricted in the number of members in each club.